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PersonalBrain 7.0

Get the ultimate digital memory

Version: 7.0
Publisher: TheBrain
Delivery Type: Download
Operating System: Windows Vista, XP, 2003, or 2000
Mac OS 10.4+
Linux/Unix: Ubuntu, Red Hat, Fedora, Solaris, SUSE
Language: English
File Size: 15 MB
Price: $217.00
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"The potential for creative thoughts is sitting right there for everyone with PersonalBrain"

- David Allen, inventor of GTD and PersonalBrain user

"In a sense, it is my enhanced memory. For example, where before I could remember a half dozen companies in a particular field such as instant messaging offhand when a reporter called, I can now instantly see information on 40 different offerings."
- Jerry Michalski

PersonalBrain 8.0 - Visual Information Management

Imagine having the freedom to organize information the way you think.

Welcome to the next generation of information visualization with TheBrain 8. With over 1500 new icons, prebuilt Tags and Types TheBrain 8 gives you the power to add even more meaning and context to your information.

Version 8 is great! With faster application start up, enhanced multi-threading technology and tons of user interface updates TheBrain 8 gives you even more powerful desktop visualization and knowledge management without limits.

TheBrain 8 includes over 1500 built-in icons for your Thoughts. Choose from a wide range of categories like technology, business or art and education.

Quick Start Brains and Prebuilt Tags and Types

Looking to quickly populate your Brain with Thoughts, Thought Types or Tag lists? Look no further! TheBrain 8 has several new Type and Tag lists that can be imported into your existing or new Brains for better classification and understanding of your information.

Twitter Search Integration and Thought Creation

Keep track of your favorite threads and searches in Twitter right from your Brain. TheBrain 8 Twitter search lets you create Thoughts automatically that launch your favorite Twitter searches, hashtags or accounts.

All New Timeline View

Your Thoughts are now logged and instantly viewable by Time. Timeline View gives you a chronological display of all created and modified Thoughts for maximum insight.

Quick Create Thought

Now you can create Thoughts and capture your ideas even faster. TheBrain 8 lets you create a Thought with zero clicks right from TheBrain search box.

Do More with the Improved User Interface

Improvements throughout TheBrain 8's user interface include better multiple Brain management and new online Brain options. One click and you get access to your online Brain settings and options. TheBrain 8 also features a new tool tab for Thought Types.

It starts with a single Thought and grows more powerful as you use it. Think of it as a living mind map with unlimited space for everything you want, are learning or need to remember. Each idea can grow and evolve with all related Thoughts instead of being separated in folders or lists. Use PersonalBrain to manage specific projects or as an "everything in your life manager" to get the big picture on your ideas and find the right information in seconds.

Connections and relationships make the difference between static information and actionable knowledge. When you are overloaded with information and managing multiple projects TheBrain 8 eliminates data clutter and stress by giving you a clear view of your ideas and information.

TheBrain 8 takes dynamic knowledge connections to the next level with all new user interface enhancements. Even more ways to connect and link information give you an augmented picture of your information so you can save time and gain maximum insight.

PersonalBrain helps you organize all your Web pages, contacts, documents, emails and files in one place so that you can always find them - just like you think of them. This saves you time and makes your life easier! With PersonalBrain you can even find related items that you worked on, but forgot existed.

PersonalBrain is simple to use. PersonalBrain gives you the power to create a Brain for your own desktop!

  • See and do more with digital thinking - Where can you really go on your computer today to hash out a new idea, current event, or expand your plans in a meaningful way? PersonalBrain lets you digitize your mind so you can literally see your thinking and refine your ideas. Each of your Thoughts comes to life on-screen with connections to other related Thoughts, creating a context for thinking and action.
  • Integrate all your information in one place - Your Brain can store an unlimited amount of all kinds of information. Write notes for all your ideas. Save files, web pages, images and even emails into PersonalBrain for instant access. Adding things is as simple as drag and drop.
  • Access all your stuff anywhere - Your digital Brain works across multiple platforms and computers and can be synchronized across multiple machines. Access your Brain from the PersonalBrain desktop software, a Web browser, or even your mobile device. Keep your data locally, plus a backup online for remote access and sharing with friends.
  • Find anything instantly - Activate any idea or file in seconds. PersonalBrain not only brings up the right idea but lets you see how it relates to everything else... so you are prepared for anything. This means you can shift contexts quickly and get an immediate visual briefing by viewing connected topics.
  • Powerful file management - Move beyond linear file folder hierarchies and organize files the way you think - under multiple categories or projects. Anything can be linked to anything else. Track and save multiple versions, add notes and tag documents with priorities. Even integrate Outlook, Apple Mail, or webmail messages for a complete view of your projects.
  • Get the big picture on your information - PersonalBrain lets you see how your ideas and information are related. Use powerful visualization to discover information that would normally be overlooked, make connections and gain new understanding of your projects and content.

TheBrain 8 New Features

Check Out TheBrain's New Curves

TheBrain 8 features all new curved links for more intuitive Thought display. Curved links make it easier to see where links originate and what they connect. Plus now you can adjust the link display to your preference – straight or curved, thick or thin, glowing or normal.

Add More Meaning to Your Connections

Building on TheBrain tradition of advanced no limits linking, version 7 lets you add more meaning to your connections. Now you can add notes and attachments to links so you can capture why things are connected and keep detailed information about relationships.

New directed links let you specify one Thought as a source with an arrow pointing toward the destination. You can even create one-way links that are only shown from certain Thoughts.

Get Seamless Integration between Cloud and Client

Cloud services give you synchronization across computers, remote automated backups, access from almost any Web browser, and more.

Now with TheBrain 8, you can install on up to 4 computers and keep them all in sync. TheBrain 8 features tighter cloud-desktop integration which includes: complete access to all your online Brains from your desktop, one click publishing and sharing, and more.

Manage Brains with Ease

In addition to integrating your online Brains, Version 7 includes built-in facilities for managing your local Brains so you can easily rename, move, and find your Brains right from within TheBrain application.

Think Faster with a More Powerful Brain

Remember there is no limit to the number of thoughts and ideas you can add to your Brain. TheBrain 8 offers even more speed and power for your Thoughts with improved navigation speed and an updated database backend.

Do More with the Improved User Interface

Improvements throughout TheBrain 8's user interface include an optimized instant activate that prioritizes tags and type, a new calendar engine that shows events spanning across multiple days, faster and easier color selection with 70 pre-defined swatches, reorganized preferences, the new maximize plex button, and more.

And Those Are Just the Highlights

Overall, TheBrain 8 has more than 50 new features including: a completely rebuilt SiteBrain Export, improved expanded view, additional reports, more undo and redo capabilities, better sync feedback, support for proxies, and more. Download TheBrain 8 today and take your Brain to the next level.

PersonalBrain immediately improves your computing experience by providing the following benefits:

Think More Clearly
  • Enables you to link items associatively
  • Provides information context and meaning
  • Uses an intuitive visual interface
Work More Effectively
  • Interacts with your existing files and software
  • Locates data faster and easier
  • Eliminates the confusion of files and folders
  • Reduces irrelevant information
  • Creates networks of information effortlessly
Navigate More Efficiently
  • Instant search takes you to the right information immediately
  • Organizes files and Web pages by concept and idea
  • Past thought list lets you backtrack and see your train of thought

PersonalBrain More Information

Master Your Task and to dos with Personal Brain

Get it out of your head and into your PersonalBrain. Get complete task management and mental clarity by creating Thoughts for all key tasks and projects in your life.

Your action-oriented PersonalBrain will put you in the driver’s seat and enhance your productivity.

  • Use PersonalBrain as your trusted system for "Getting Things Done"® (GTD)
  • Create a complete meeting management and task tracking network
  • Visualize all your responsibilities and projects
  • Integrate all information resources for your daily big picture

Visualize your projects for outstanding results.

Defining success is the first step to achieving it. Use PersonalBrain to start your project and help solidify your ideas. Then integrate all relevant information sources and visualize key project milestones. With PersonalBrain you'll gain a better understanding of where you are and where you need to go.

PersonalBrain provides oversight and analysis that enables you to rise above the inertia of daily tasks and keep higher overarching goals and key concepts at the forefront of your day.

Be prepared and remember anything.

PersonalBrain is a must have app for the overcommitted. Just create thoughts in your Brain for all key events. You can set Thought reminders and never worry about forgetting important events.

PersonalBrain's notes let you capture key ideas and valuable project information. Notes can include any HTML including right formatting, outlines, checkboxes, images, links, tables, and more.

Complete time management.

PersonalBrain has a built-in calendar so you can manage your schedule. Microsoft Outlook integration lets you drag and drop calendar items, emails, and more. On Mac OS X, Apple iCal integration lets you link to events in iCal.

PersonalBrain now has Google Calendar synchronization so any meeting set up on Google will automatically appear in your Brain and vice-versa. You can even use the Google Calendar to sync your Brain's calendar with Outlook and iCal.

Zero in on your actions instantly.

PersonalBrain's Thought tags let you further organize and define your tasks. This lets you specify key contexts for projects so that you will be reminded to do them when most appropriate. For example, you might create tags for "in London," "when talking to CEO," or "errands."

Get to your project resources from anywhere.

You projects and tasks don't have to be stuck on your office computer. With PersonalBrain you can locally work from any machine or online.

Synchronize between home and office, even if you are using a PC at work and a Mac at home. PersonalBrain gives you secure synchronization across multiple platforms.

Know More. Map your Mind

Get the power of information visualization

A Picture Is Worth a Thousand Folders.

Our own organic Brains aren't always linear. Our greatest ideas and insights are dependent on a cascade and convergence of many others. That's why PersonalBrain focuses on connecting information instead of separating it.

PersonalBrain moves beyond linear folders and lists, letting you create a network of information organized the way you think about it. You don't have to force any idea or project into a single folder. With PersonalBrain you can connect things to anything else.

PersonalBrain applies visualization to your information, creating a digital map similar to paper-based mind maps you may be familiar with, but so much more powerful...

No Limits Mind Mapping

There is no limit to the number of ideas or files you can add to your digital Brain. You can create a Brain with several thousand Thoughts easily and continue to grow it.

Forge New Territory with Dynamic Mind Mapping

Traditional mind mapping software helps people visualize their ideas. A typical mind map interface displays topics horizontally branching out from one unchanging root node.

However, these mind mapping programs make it difficult to connect ideas that are in distant branches and cannot represent large volumes of information. They are essentially a hierarchy just like your computer's folders.

With PersonalBrain's dynamic mind mapping capability there is no limit to the number of Thoughts and information that can be added.

PersonalBrain and Other Mind Mapping Programs

PersonalBrain can be used as a new mind mapping and brainstorming application when your current mind map runs out of space. You can import your mind map into PersonalBrain and keep growing it. Also, you can also use PersonalBrain to store existing mind maps, interrelate them, and launch them from your Brain.

Top 12 PersonalBrain Uses

You've just downloaded PersonalBrain. You're probably thinking, "I love the interface but what's the best use of it? How can I get started?" There are a million and one uses and applications for PersonalBrain. We were hard pressed to narrow things down to 12, but here they are...

1. Visual Bookmark Manager

You're navigating the Web discovering great content. Why bury it in your favorites list and folders? You can think of PersonalBrain as a creative bookmark manager on steroids. Create a few categories of Thoughts and then drag and drop any URL into your PersonalBrain. Now you can conceptually organize all your Web sites and even add notes for each web site.

2. File and Everything in Your Life Manager

OK, now let's take all your bookmarks and integrate them with your files and ideas in your head. Simply drag and drop any file or folder into PersonalBrain's visual interface and new Thoughts are automatically created. This can be a great way to connect ideas for projects you're working on to the Web sites and files that describe them.

3. Capturing Expertise and Special Interests

Now, let's get specific. What do you love? What do you browse the Web for or talk about over lunch? You need to create a Brain for your special interests. Are you an avid diver, strategy gamer, environmentalist, or maybe animal lover? You can store all your ideas and online references in your Brain.

4. Competitive Intelligence and Product Development

OK, now let's take all your bookmarks and integrate them with your files and ideas in your head. Simply drag and drop any file or folder into PersonalBrain's visual interface and new Thoughts are automatically created. This can be a great way to connect ideas for projects you're working on to the Web sites and files that describe them.

5. Research and Analysis

Staying up to date on all the latest trends and developments can mean the difference between developing cutting edge products and letting your competition pass you by. Use PersonalBrain to visualize key research topics and see valuable information relationships.

6. Event Planning

PersonalBrain is an ideal tool for organizing business and life events that involve many different information sets and possibilities. For example, organizing your vacation or creating a travel section within your Brain is very popular. You can create Thoughts for key destinations and drag and drop all relevant Web pages from the best hotels to main attractions. It's also really useful to create a Thought for airlines and use the notes section (below your Thoughts) to type in all their phone numbers so they are always at your fingertips. If you are buying a house or just relocating, your Brain can become an essential partner.

7. Brainstorming and Mind Mapping

Everyone knows how to brainstorm and many people are familiar with the concept of mind mapping where you branch out your ideas in a visual diagram. PersonalBrain takes brainstorming and mind mapping to the next level. Each concept you think of can be quickly captured with PersonalBrain and easily built upon. You can create a new Brain for each topic you need to think about and branch everything out continuously. Links between different ideas are easily handled and you can keep on growing it until you run out of ideas - you'll never run out of space in your Brain! Think of PersonalBrain as a dynamic mind map that enables an infinite number of ideas and interconnections.

8. Innovation and Strategic Planning

Creating a new strategy or product line can be both complex and rewarding. Building your business plan using PersonalBrain gives you a head start by letting you easily analyze all aspects of your new venture. For example, you can do SWOT analysis by creating Thoughts for strengths, weaknesses, opportunities, and threats. Or, you can break down each of the key aspects of your products and even connect them up to the people and resources that you'll be relying on.

9. Presenting and Capturing Your Vision

PersonalBrain's flexible linkages and connections can capture your vision and imagination. Use your Brain to reflect on your own ideas and share your vision with others! PersonalBrain is an evocative presentation tool that gets your audiences' attention for public speaking, complex ideas and business presentations.

10. Visualizing and Tracking People Networks

Use the Brain to organize all your contacts and the organizations you interact with. PersonalBrain's flexible display lets you organize your contacts by any number of dimensions...location, deal size, business type, project involvement...Whatever is important to you. This context gives your contact information new meaning. As you browse through your Brain you will be able to see who's connected to whom for insight into such key tasks and missions as: making new investments, solving crimes, understanding industry landscapes, new business development and more effective sales prospecting. Companies can also visualize staff members, practice areas and key reporting structures with TheBrain's powerful visual interface.

11. Network and IT Management

Map out all your servers, software, hardware and the interdependencies. You can even link in the people so you know who uses what and who is responsible for what. If an application goes down, you can make an instant impact assessment by simply looking at the related connections and contingencies. TheBrain has several Fortune 1000 and government organizations using BrainEKP for helpdesk support and IT management including Park Nicolett, Medtronic, TechniSource and many IT managers all over the world.

12. Web Site Planning and Site Navigation

The Web is one of the most interconnected spaces we use each day. Creating a Web site and maintaining all the page relationships can be a challenge. By using TheBrain to map out all your Web pages, you can see how everything connects and add notes on revisions or things you would like to add.

PersonalBrain is a trademark of TheBrain Technologies LP. Used with permission.

Organize Everything. Find Anything

Get Instant access to all your ideas and information

There’s is no limit to the amount of stuff you can add to PersonalBrain. You can literally create your digital memory for anything and everything.

As your Brain grows you can find and discover the important details that would otherwise be forgotten.

Easy Integration with All Files and Web Pages

Web pages, documents, emails, notes, pictures… All types of digital information can be captured in your Brain in seconds. Just drag and drop to connect all your information the way that makes the most sense to you.

The Fastest Search in the West!

If it’s in your Brain, it’s instantly available. With a few keystrokes PersonalBrain shows you all the most relevant things in your Brain. Another click and PersonalBrain searches a complete index of everything – including the contents of the documents and Web pages.

Ready for Anything

Instant activate enables you to be ready for anything even life’s surprise. If your VIP client calls, just type their name in your Brain and get all the right information and related connections. If your boss walks in activate your meeting notes and fire off your ideas for your division’s expansion.

Context for Action

In addition to getting the detail you need, by seeing how your information fits into everything else, you gain a sense of control, an immediate visual briefing on how things are related.

Introducing PersonalBrain 6.0.6

PersonalBrain 6.0.6 Enhancement and Fixes


  • A progress bar is displayed when attachments are being copied/moved during copy/paste and drag and drop operations.
  • Advanced search values now get reset only after a new regular search has been performed.
  • Updated French, German and Chinese localizations
  • Only one error message is displayed if unable to delete multiple files.
  • Sync downloads data in chunks to ensure that large downloads complete and can be resumed
  • Better handling of brain:// links from 3rd party applications on Windows


  • Fixed: Google calendar sync problems caused by date parsing and unnecessary white spaces.
  • Fixed: Text for reminder after one year is plural.
  • Fixed: Problem with import of outline.
  • Deletion of multiple files at a time is more reliable.
  • Fixed: On failure to delete multiple files, a separate message is displayed for each file.
  • Clarified WebBrain error message when user account cannot be validated.

PersonalBrain 6 makes connecting your thinking to your work patterns even easier. The faster, more powerful database backend lets you get to your information at the speed of Thought. The enhanced user interface makes creating and managing large data sets a breeze. New features including Brain to Brain links give you even more power.

From Idea to Action Anywhere Anytime

Building on a tradition of seamless mind-work connectivity, PersonalBrain 6 lets you synchronize multiple copies of your Brain. Additionally you can access Brain online from any browser, easily back it up, and share it with others.

What's New in PersonalBrain 6

Faster and Stronger

Work at the speed of Thought with twice the navigation speed powered by an augmented database backend. PersonalBrain 6 makes your Brain faster and more reliable

Even Better User Interface

Streamlined interface makes creating an ever expanding knowledgebase quick and easy. Improved UI includes multiple notes windows, new Thought type and tag controls, an updated calendar display, resizable instant search and much more.

WebBrain Publishing and Sync

Get access to your Thoughts anywhere. Synchronize your Brain across multiple machines, platforms and location. One step WebBrain publishing gives you and your coworkers instant access to all your information online.

Visible Thought Types

New Thought type display lets you visualize relationships between types and easily see all instances. The Thought type window centralizes management of types.

Tasks and Supercharged Calendar

Get control of your projects and todos with checkbox lists in notes, a more powerful calendar, and Google calendar synchronization.

Transparent Mode

Float your Brain over top of your desktop or any application. Mini mode lets you float the search box anywhere for instant access to your Thoughts.

Windows Explorer Integration

Right click on any file and use the “Send To” command to instantly add it to your Brain. Now, no file is more than two clicks away from your Brain.

Over 100 Additional Enhancements and Fixes

Inter-Brain links, link to Thoughts from notes, Thoughts importance analysis, automatic discovery of related Thoughts from attachments, advanced outline import, and much more...

PersonalBrain 6.0.6

Building on PersonalBrain’s award-winning user interface and file management capabilities, version 6.0.6 augments your ability to build and manage a complete knowledgebase without limits. Integrate all your information in context and accelerate your knowledge. Version 6.0.6 contains over 150 new features and improvements. Major additions include:

  • Easier, more powerful reports with display filtering
  • Faster, more flexible visualizations
  • Streamlined user interface
  • Revamped calendar with recurring events and more
  • Keyboard shortcuts for virtually every command
  • Integrated screen-capture capability
  • Thought spellchecking
  • Expanded preferences and much more…

Easier, More Powerful Reports with Display Filtering

Easier, More Powerful Reports with Display Filtering
  • The new reports quick-pick menu enables generating most reports with just two clicks
  • Powerful custom reports using multiple criteria can now be defined utilizing multiple types, tags, and attachment criteria.
  • Custom reports can be named and saved for future use
  • All reports can now be filtered using a date range
  • Display filtering lets you selectively hide sets of Thoughts from the view using a report. This can be used to show only Thoughts that match the criteria you select. Filter by tag, type, date, attachment, or anything else you can report on.
  • Simply create a report, then click the filter button on the report toolbar to change the filter status
  • The normal filter hides any Thought not included in the report while the
  • inverse filter hides only the Thoughts that are included in the report.

Streamlined User Interface

Streamlined User Interface
  • Many menus and other user interface elements have been cleaned up and refined
  • New tags user interface
  • View 3 to 4 times as many tags at once with the multi-column layout
  • Improved Thought Tags and Types menus
  • The Thought Tags and Types menus are more powerful
  • Multiple tags can be selected without needing to reopen the menu
  • Colors and icons are shown in the menu
  • Types are arranged in a hierarchy if present
  • Submenus are never used not matter how many types or tags are present
  • Improved color selection UI
  • All places where colors are selected use a better color selection tool that allows fast selection of current colors as well as more intuitive custom color selection
  • Default notes styles let you easily modify colors and fonts for all notes within your Brain

Keyboard Shortcuts for Virtually Every Command

  • Most commands can now be accessed by keyboard commands, which are user-configurable
  • See Preferences > Accelerators
  • Keyboard settings can be exported so that they can be shared with others and/or moved from one machine to another
  • Pressing “Properties key” under Windows opens the popup menu for the currently highlighted (either with the mouse or the keyboard navigation tool) Thought
  • The Delete key now serves several functions
  • If forgetting is enabled, it forgets the highlighted thought.
  • If forgetting is disabled or the Shift key is pressed, it deletes the highlighted Thought.
  • If a link is highlighted, it removes the link

Integrated Screen-Capture Capability

  • Instant Screen-Capture of Thought Icons
  • A powerful and convenient method for grabbing any portion of your screen for use as a Thought icon
  • From the Thought menu, select Capture Thought Icon and then select any area of your screen to instantly add the selection as an icon
  • You can also capture a portion of the screen and save it as an attachment by selecting “Capture image” from the Add Attachment dialog box.

Thought Spellchecking

  • When creating a Thought misspelled words are automatically highlighted and can be right-clicked to view suggested corrections.
  • New words can be added to the dictionary. The custom dictionary is shared with the notes editor.
  • This option can be toggled via Options > Spellcheck Thoughts

View Full PersonalBrain 6.0.6 Feature Lists

Comparison Chart

All the features of the Free Edition plus:

  • Add file attachments such as documents and spreadsheets
  • Additional views to see more Thoughts at once
  • Search within Web pages and under Windows and Mac OS X, attached files
  • Printing of the Plex and Notes
  • Automatic folder visualization (virtual Thoughts)
  • Templates for quickly creating files
  • Link Types and properties
  • Tables in notes
  • Zoomable Thought icons
  • Automatic image thumbnails
  • Merging of Brains

All the features of the Core Edition plus:

  • Multiple attachments per Thought
  • Export to folders, HTML, or XML
  • Import of folders
  • Capture of Thought icons
  • Thought events and calendar with reminders
  • Filtering of Thoughts
  • Save and load custom reports
  • Multi-page printing
  • Spellchecking
  • Advanced tools layout
  • Multi-level typing
  • Outlook integration under Windows
  • Multiple OS Support - license is valid for use by a single user on any two computers

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